Report It | Instructions

The Magic

Status: Hans is actively working | Active

He is responsible for the vehicles and all health & safety related work such al looking after Report-It and Improve it submissions. If vehicle related he sorts these submissions into individual Google Sheets for each vehicle. He also checks if a submission may be related to a vehicle insurance claim. In this case he sent an email to the person causing the accident asking for additional information to be sent to Nathan. Nathan can file the insurance claims with the information he recieves. Hans also checks if an incident may be necessary to report to worksafe (e.g. a head or spine injury). Hans checks the workday requirements on the worksafe website and makes a call if they apply. If an submission does fall into notifiable incidents with WorkSafe Hans will sent the sender an email to please supply all necessary information to Nathan that is require to file this incident.

Subscriptions & Licence Renewal

Hans monitors the Google Sheet (Subscriptions & Licence Renewals) to track all renewable subscriptions and licence information that is added by the board. The board should add all the reoccurring items there. Hans will check those instructions and remind the Directors in the DIRECTOR Sign-Offs (Google Sheet) about the renewal with a specified reminder time prior to the event. If a person has been flagged as responsible for the renewal action they are also receiving an email at that time. After a new addition to the Subscription Licences Google Sheet the event will be added to the Google Calendar (Subscription | Licenses) view.

Current Challenges and Ideas:

Hans does not know what we need from the staff member to file an incident with Worksafe (Nathan).
Hans could also look out for mental health or other things that may be useful.